Let’s face it—printing costs can add up quickly if you’re not keeping an eye on them. At Procom Group, we get it, and we’re here to help you make printing more efficient, easier to manage, and way more cost-effective. Here’s how you can take control of your printing process, with a little help from our Procom Print Manager (PPM) and some smart strategies.
1. Set Up Clear Print Policies
Keeping print policies clear and easy to follow can work wonders for reducing waste and costs. Here’s what we recommend:
- Go for Duplex Printing: Make double-sided printing the norm—it saves paper and space.
- Keep Color Printing for Essentials: Color prints look great, but they’re more costly. Save color for when it really counts.
- Embrace Digital: Encourage teams to share digitally instead of printing when possible. Less clutter, more efficiency!
2. Use High-Yield Toner Cartridges
High-yield cartridges are your best friends when it comes to lowering print costs over time. Yes, they’re a bit pricier up front, but here’s what you get:
- More for Your Money: High-yield cartridges go further, meaning fewer replacements and less hassle.
- Less Downtime: When you’re not changing cartridges every other week, your printer can keep up with your workload.
3. Get Insights with Procom Print Manager (PPM)
Our Procom Print Manager (PPM) gives you the power to track, manage, and control your office’s printing down to the last page. Whether you’re a solo printer or managing a whole team, PPM keeps things organized and efficient.
- Track Printing Habits: See who’s printing what and when, so you know exactly where your costs are coming from.
- Set Smart Quotas: Create print limits to keep things balanced across departments.
- Detailed Analytics: Our PPM dashboard gives you easy-to-read reports, helping you spot trends and reduce waste.
PPM adapts to your needs, making print management a breeze for everyone—from freelancers to large teams.
4. Switch to Energy-Efficient Printers
Older printers can be major energy hogs. By upgrading to energy-efficient models, you’ll cut down on both power consumption and costs.
- Save on Energy: Energy-saving printers use less electricity, making them better for the environment and your bottom line.
- Modern Features: Newer printers offer faster printing and better quality without the energy drain.
5. Consider Managed Print Services (MPS)
For a full solution, let Procom Group’s Managed Print Services (MPS) handle everything printing-related. From maintenance to supply restocking, MPS keeps your print environment running smoothly.
- Predictable Costs: Know exactly what you’re spending each month, with less waste and more control.
- On-Demand Support: Our team is ready to tackle maintenance issues, so you don’t have to.
- Boosted Security: MPS includes security features to protect sensitive documents and data.
Take Charge of Your Printing with Procom Group
Optimizing office printing is easier than you think. With Procom Print Manager (PPM) and Managed Print Services (MPS), we’re here to support every step of the way. Get in touch with us today to see how our solutions can make printing one less thing to worry about.
📞 Contact us: 013 170 8025
📧 Email: sales@procomgroup.co.za
🌐 Visit: procomgroup.co.za